❤️ Organize Weekly Status Meeting for Your Students’ Success - JFT Mock Test

Hello!

Once you launch Gokaku Nihongo program (Speaking, JFT, JLPT, Mock Tests, or any other programs), 

we highly recommend holding a Weekly Status Meeting regularly with your administrators and instructors. 

Why? Because regular status meetings keep communication constant and follow-ups timely. 

It helps your students stay motivated and feel supported, which leads to better learning outcomes. 

The JFT mock test schedule delivers 4 new tests every month, 

with up to 7 active mock tests at any given time. 

This means there’s always fresh data to review, and weekly meetings help you use that data effectively.

At the weekly status meeting, you can see exactly how your students are progressing — 

to recognize those doing well and those who need extra help — 

for your team to know whom to contact and what to communicate. 

How to Run Your Weekly Status Meeting

Once you get used to the flow, feel free to customize it to fit your program and team.

Steps:

1. Check the overall status

2. Check test-level reports for each mock test

3. Check individual learner history

4. Action: Identify top-performing students

5. Action: Identify students who need follow-up

1) Check the overall status

You first check your students' overall status with student identification tags of "team" and "class" 

This step gives you a full picture of who’s active, who’s on track, and who may need help.

Here is how you check the overall status 

LINK: [How to check overall students' status with "team" and "class" tag]

If you’re not familiar with these tags or need to organize them first, here’s a guide to setting them up. 

LINK: [Organizing Your Students Effortlessly with "Team" and "Class" Tags]

2) Check test-level reports for each mock test

For JFT, you’ll first select a specific mock test and view all students’ results in that mock test.

LINK: [Check a learners' mock test results (Report - Course)]

3) Check individual learner history

If you want to see how one student has performed over multiple mock tests, view their full test history.
This helps you spot whether issues are isolated or part of a trend.

LINK: [How to check all test scores for one learner]

4) Action: Identify top-performing students

From the test report, spot learners who have completed mock tests with high scores, or 

shown a strong progress from previous mock tests.

Reward these students with positive feedback. 

It will help keep their motivation high and reinforce good learning habits.

5) Action: Identify students who need follow-up

From the same test report, identify students with low scores or incomplete attempts.
Follow up quickly to understand the cause — whether it’s difficulty with specific topics, technical issues, or lack of preparation.

Tip: Use the Weakness Analysis tool to pinpoint class-wide problem areas and adjust your teaching plan accordingly.
LINK: [Analyze class-wide weaknesses in learners' mock test]

Now you know exactly who to follow up with and why.

One good idea is to keep a simple communication log of each follow-up 

so you can track results and see which actions make the biggest difference. 

Over time, you’ll spot patterns that help you refine your approach — 

making every student feel supported and keeping their motivation high. 

Small actions, done regularly, lead to great results — 継続は力なり.
A little follow-up each week paves the path for success.